​​​​Worcester Caribbean American Carnival Association

PO Box 70301 Worcester, MA 01607

www.worcestercarib.com

Office Line: (508) 425.7242

worcestercarib@gmail.com


Dear Returning, New, or Prospective Worcester Caribbean American Carnival Vendor:


​​Please note the date of

Worcester Carnival -

Sunday, August 30, 2020 in

Institute Park (140 Salisbury St.) Worcester, MA


Thank you for your interest in joining us for the 7th Annual Worcester Caribbean American Carnival!

Worcester Carnival takes place annually on the Sunday preceding Labor Day weekend in August. With this date, we can maximize the opportunities for our vendors in reaching a large market, inclusive of the college students and travelers in the area for late summer events. Over the past several years, we have welcomed in excess of 100,000 visitors to the City of Worcester.


​Applications Deadline

The final deadline to submit applications is August 17th, 2020. Applications received after June 30th will incur a $50.00 late fee. This will be strictly enforced. Please review the vendor application as it pertains to your responsibility as a vendor for our event. Applications received after June 30th will be considered only if space is still available. Apply early for your best chance of being accepted.


We will not cash your check unless your application is accepted Applications will be accepted on a rolling and first come first served basis. You will receive a response from us within a week of receipt of your application with an approval code and vendor number. If we decline your application, your check will be returned. Incomplete applications, including those without payment or the Food Inspectional Services form, will be returned. Please utilize the attached checklist to ensure that your vendor application.


Refunds

Vendor Fees are non-refundable. Refunds will not be given to those who fail any Worcester Fire Department or Health inspections on site, or to those in violation of the rules who are asked not to operate. This is a Rain or Shine event -- refunds will not be made due to weather.


Vendor Booth Fees

Please see application below for detailed information on booth fees. Please make note of the size of your vendor space. If you exceed the allotted space, you will be charged for an additional vendor space at the late registration rate.


Non-Profit Rates

Non-profit vendors who are not selling will get a 6’ x 6’ space. Limited space available. You must submit your 501(c)3 documentation with your application to qualify for the non-profit rate.


Rules and Regulations

It is important for all vendors to strictly adhere to the vendor rules that are imposed by the City of Worcester and the Carnival Association. Vendors are responsible for adhering to the rules and regulations of the WCACA or vendors will not be allowed to participate in future festivals. Failure to comply with these rules will result in removal from the site and your fee will be forfeited. The specific violations listed below will result in immediate closure of your vendor booth and removal from the park premises:

  • Selling food and goods past event end time (5:00PM last call; 6:00 PM last sale must be completed, and breakdown must be in process by 6:30 PM).
  • Not setting up on time before 11:00 am.
  • Sale or distribution of alcohol in the park
  • Driving on the grass in the park
  • Uncooperative with Committee Members and City personnel
  •  Improper disposal of charcoal, grease, and/or trash.


Removal of Waste

​All vendors are reminded that they are responsible for the removable of their own trash. Please bring ample trash bags. We are striving for a clean environment throughout the event. A designated area will be provided for disposal of your trash and your staff will be required to remove it from your booth to the area. We also have several barrels available for your use. We will closely monitor these barrels this year and vendors will be fined if they are removed and risk being banned from future events. Your area must be inspected prior to departure. You are expected to check out with WCACA designated staff prior to departure.


You MUST checkout before leaving the event


Applications can also be downloaded at www.worcestercarib.com.


Sincerely,

WCACA Park and Vendors Committee


​ALL applications due with full payment.

$50 late fee will be assessed to Applications postmarked after June 30, 2020. Strictly Enforced.


​Vendors MUST speak with a vendor coordinator, either in person or by phone prior to the event, to be approved for participation.


Each Vendor MUST complete an application. We do not allow “booth sharing”. Only the registered entity and listed staff will be allowed in to the park.


Event Set-up

  • ​An accepted vendor application is required to enter the park. WCACA staff will turn you away if there is not acknowledgement of your application.
  • Tents must not exceed 10x10. You CANNOT place stakes in the ground. You must anchor your tent using weighted items.
  • Vendor acknowledgements will be sent out at least one week prior to the event. It will include your vendor number and designated area in the park.
  • Vendor access to the park will be at Humboldt Street. NO VEHICLES WILL BE ALLOWED IN THE PARK. Do not ask the Park or Carnival staff to do so. Plan accordingly.
  • Worcester Carnival does not supply tables, water, chairs or electricity. Generators and propane will be allowed in the park if it is clearly stated on your application and fee is paid.
  • Set-up must take place between 9:00 a.m. and 11:00am. All items must be unloaded at the curb and vehicles must be parked PRIOR to booth set up. Please plan accordingly.
  • Vehicles not removed on time will be subjected to ticketing and/or towing.
  • You will be turned away if you are late.If you arrive after 11:00am, you will not be allowed in the park.


Application

Return signed completed application with FULL payment to:

WCACA P.O. Box 70301

Worcester, MA 01607

Or In Person (by appointment only):

Be Studios

The Printers Building

44-50 Portland Street, 2nd Floor

Worcester, MA 01608

Payment can also be made via Zelle (worcestercarib@gmail.com)or PayPal (PayPal.me/WCACA). Please ensure that you indicate your business name in the comments. Credit Card payments can be accepted over the phone. There will be a $2.50 charge for Credit Card payments over the phone.


Right to Refuse Vendors


  • We reserve the right of final acceptance of vendors to the event. If you show up late for set-up, we have the right to relocate your booth or not allow you in to the park.
  • Vendors who do not follow these rules will not be allowed in future event.


WORCESTER CARIBBEAN AMERICAN CARNIVAL ASSOCIATION, INC. 2020 VENDOR APPLICATION


NAME:________________________

BUSINESS/ORGANIZATION:

_____________________________

** Food vendors MUST submit a completed temporary food permit application to WCACA. The Worcester Dept. of Health (Meade Street) will not accept applications directly from vendors. Food vendor fee includes temporary permit fee.